Strategic Information System for Business & Enterprise-Free-Samples

Question: Discuss about the Strategic Information System for Business and Enterprise. Answer: Introduction Globalization has been considered as one of the revolutionary concepts of the modern era that has forced the business organizations to make alterations and changes in the organizational structure for coping up with the ever-changing trends and business environment. Globalization will enable the business organization to make easy adoption and implementation of required contemporary means and mechanisms within the organizational structure. This will enable the business organizations to bring a boost to the productivity and profitability. The strategic information system has been considered as one of the greatest examples of the platforms offered by globalization for making the most up-dated advancements and developments for the betterment of the business (Alamri, Almutiri, Ballahmar and Zafar, 2016). The mechanism will aid and assist the business organizations on various grounds for attaining and accomplishing the desired goals and determined targets. The below-executed analysis has be en presented to the strategic information system that has been adopted by BHP Billiton in Australia. The business corporation is one of the multinational brand names in the mining, metal and petroleum sector in Australia and is also well-recognized brand that offers quality services to its customers by making use of the adopted contemporary means and mechanisms. The current organizational structure BHP Billiton is a multinational brand name in the mining, metal and petroleum sector and is well known for providing the best quality services to the customers in Australia and other regions of the world. The business organization is making use of various contemporary means and mechanisms for offering the required services to the customers and the customers (Kecmanovic et al., 2014). The business entity is making use of strategic information system in all of the accounting operations and also in managing and maintaining the data of the clients and the customers and the customers. This system is also used to maintaining the other operating systems for executing the functions within the organizational structure. For instance, the entity is making use of cloud computing system for storing and analyzing the data and all the confidential details of the clients. This system aid the business corporation in storing the huge data in the systems and that is made accessible to all the staff and workforce in any corner of the world. This is one of the biggest advantages of making use of this system. The business corporation is a multinational brand name and is having the diverse range of functions and operations and this is the reason that the business firm is operating under a functional organizational structure (Chofreh et al., 2014). The business corporation is executing various operations and functionalities by making use of strategic information system. These systems and mechanisms will be aiding the business enterprise in bringing an increase in efficiency and productivity. Operational Problems As the business firm is a multinational brand and is having the huge scope of tasks and functionalities there is the number of issues looked on the everyday schedule. The standard activities are executed by making utilization of the different key data frameworks and issues in which make the business firm to confront challenges (Costa, Ferreira, Bento and Aparicio, 2016). It is of fundamental for the business element to make an upper hand in the market and subsequently answer for the issues confronted is required to be produced. The framework ought to be effortlessly available to every one of the clients for accomplishing better profitability. Some of them are examined underneath Flaws in business operations: This is because of workload, organizations commit errors in certain estimation and that is considered as a mistake. It is simply the misfortune of the business (Eden, Sedera and Tan, 2014). The out-dated rendition of the bookkeeping programming framework makes a greater number of blunders than the modified one. BHP Billiton must utilize a framework which is adjusted and is equipped for taking care of a lot of data as the information is moved all the more frequently in a day to various associations. Inefficiency: In the instances of the representative clashes wastefulness happens in viability and conveyance of administrations and this prompts the loss of efficiency and financial estimation of BHP Billiton. What's more, to resolve this issue, the business enterprise is required to make arrangements for instructional meetings for the representatives and into various divisions and give them preparing. Group issues: Conflicts between colleagues prompts the intrusion in accomplishing business objectives (Galliers and Leidner, 2014). It is essential for the colleagues to work with precise coordination and joint effort. Colleagues ought to be committed towards their work and focus on meeting business objectives and destinations. System Acquisition Method There are different techniques which can be utilized by business associations to play out their consistent business tasks. It is essential to utilize a compelling programming framework to dissect the present business status and to enhance it. A powerful programming framework can be utilized to improve business techniques for a business development (Gelinas and Dull, 2008). The underneath introduced are the three programming frameworks that can be utilized by BHP Billiton for conveying a climb to the efficiency and conveyance of administrations: Business programming: One of the greatest cases of business programming is Microsoft Windows working framework and MS office and this framework is utilized usually by all the business associations for executing different tasks and capacities. The business programming is utilized by BHP Billiton to keep up the records (Goetsch and Davis, 2014). Microsoft working framework is utilized by the organization to introduce helpful application programs like work area applications to perform business activities. The advantage of the business programming is that these can be refreshed at whatever point required. There is likewise usefulness in such framework for programmed refreshes. Customized systems: These systems are created and keep running on a particular equipment as it were. These product frameworks are created for an organization for a particular reason. BHP Billiton is likewise making utilization of some custom programming applications which that are outlined by the prerequisites of clients. The element needs to oversee records of the customers and the visitors and they require a custom programming framework for executing these activities basically. ERP-This kind of framework is utilized for the business organizations to perform computerized business tasks (Hall and James, 2014). These are solid to utilize and gives better business highlights to the clients. It empowers clients to get to various sorts of programming applications essential for their business. These frameworks give information mix to BHP Billiton as a lot of data is exchanged every day. It gives the two-level structure to deal with the front-end and back-end forms for a business association like BHP Billiton. Because of these highlights, The firm uses undertaking asset arranging frameworks for the better mix of their business forms. System Flowchart This kind of flowchart depicts the procedures an organization uses to pitch their items or administrations to the clients. Advantages of a framework flowchart are that it investigates the business forms, preparing for new workers and overseeing deals through the product application. It is a piece of offers system which is utilized by the organization. The business association manages customers and the visitors and makes the arrangement of best administrations for them by making utilization of these frameworks. The flowchart for BHP Billiton is as per the following This flowchart portrays the business procedure of BHP Billiton when the client applies and endeavors for encountering the administration (Jirava and Toseafa, 2017). A client can give a request for the administration and can move to finish the request points of interest. Next process is to pick a conveyance choice and when the request is affirmed the same is conveyed to the client. Control issues Executing ERP frameworks have a few dangers to the business which should be distinguished. Overseeing programming related dangers is a vital assignment for an association. From the innovative perspective, dangers are associated with the product framework while giving fulfillment to the clients. The business associations confront the issue of incompetent workers in getting too few of the product and furthermore the absence of value in the product frameworks. Application intricacy This control issue is related to getting to the application programs by the client. A client ought to be the ability in ERP framework to get the product to viably play out the business tasks. It is on account of the ERP framework comprises of complex application issues which can even prompt loss of essential data if got to in a wrong way (Hill, Jones and Schilling, 2014). To limit this hazard, staff preparing is critical for the workers. Another alternative is to procure the talented applicants who can deal with the complexities of use programs. Decentralization is likewise an issue with regards to getting to the product framework. Client encounter At the point when a client gets to the product framework, a client needs lucidity of the application programs. The product framework ought to be easy to use and it ought to be fit for introducing refreshes at whatever point required (Hunton, McEwen and Wier, 2015). A framework that is operational aides in dealing with the information which settles the issue of client encounter. Possible cheats For the most part, cheats are recognized with a specific end goal to give productivity in work to the clients. The workers of BHP Billiton depend on the ERP framework to perform day to day business tasks. Accordingly, it is fundamental to investigate the fakes that may happen in the framework. To decide the misrepresentation exercises, there is a wide range of structures accessible for the ERP frameworks (Liebowitz and Frank, 2016). The login subtle elements of a client need to confirm to guarantee that the framework is protected from any sort of cheats. Development and adaption of the accounting software packages BHP Billiton is the business association has the vision to give best quality services to the customers and the visitors in order to achieve their fulfillment level. And furthermore dealing with the information of the customers and the executed activities is one of the core operations and functionalities in which the business firm is making utilization of the said frameworks and programming. ERP is the bookkeeping programming that has been embraced by the business association for executing the related capacities (IES 2016). This system can be utilized to deal with a wide range of accounting exchanges and overseeing responsibility factors. To build up a successful business methodology, the business company required a system framework and executed ERP frameworks to deal with their business tasks. The bookkeeping programming bundles are utilized by the business associations to win benefits with their present business tasks. The advancement of ERP frameworks is advantageous for the associ ations to get benefits from their field of business (Maduqne 2013). There is a necessity for an arranging model to assess the viability of business procedures. These software frameworks are popular because of increment in the level of increase of focused condition. The organization is all around situated in the commercial center with the guidelines they incorporate into their services. Organization proprietors trust that there are numerous chances to fortify their situation in the market and they play out their business exercises exceptionally well (Islam et al., 2010). The organization is ascending in the market with the conviction of making advancement for their clients. The current market size BHP Billiton is having the turnover of around 207,556,649 dollars. Aside from this, it has a market capitalization of around 87936 dollars (Fleisher and Bensoussan, 2015). The organization income is around 60 billion US dollars. Its size can be comprehended by the way that it is the second biggest mining firm in the entire world. It has made a benefit of around 6.2billion US dollars. It is the biggest firm inside Australia as far as market capitalization. It has an essential posting in that London Stock Exchange and it's likewise the constituent of FTSE 100 record. This organization is operational in around 25 nations all around the globe. It is utilizing around 41000 individuals. Pioneers in the market and what gives them the upper hand BHP Billiton has an expansive pool of skilled staff including a CEO who deals with the development and overseeing execution of the organization. The financial officer who is in charge of overseeing operational assignments and concentrating on increasing revenues and profits for the organization and furthermore the information officer that covers the item activities and item advancement for the clients (Premkumar and King, 1994). Boss accomplice officer who is in charge of the outline, improvement, and promoting of the item and the other related pioneers of BHP Billiton. These pioneers influence constant research to discover which answer for will be best for their clients. At the point when every one of the subtle elements like fund, general costs, assets required et cetera is known to the organization authorities, it helps in building up the better technique for the organization. Advancement of a business procedure includes a social affair of data with respect to each factor talked a bout above. Pioneers of the business corporation are focused on enhancing their present business forms by investigating every one of the results of the business. In addition, the other staff at the business corporation is professionally prepared and knowledgeable with relational abilities and capacities for treating and conveying the best quality administrations to the customers. Issues and challenges The bookkeeping programming is utilized by BHP Billiton since it makes the work simpler as contrasted and the manual work. In any case, the association faces a few difficulties when they execute any bookkeeping programming for their business forms. An absence of security-Since the organization likewise manages the data of the clients and the customers from all over the globe, it is more inclined to obscure clients. Record related data is exceptionally touchy when it is moved to another person's hand. Hence, these sorts of programming should be secured (Richardson, Chang and Smith 2014). Utilizing firewalls is the advantageous answer to such an issue. Powerless announcing administration the motivation behind executing bookkeeping programming is to recover the data at whatever point required. Yet, as a rule, programming does not enable clients to get significant yields which are bothering the vast majority of the clients. Clients need such a framework which can store and oversee data successfully. An absence of proficiency a portion of the bookkeeping programming frameworks has poor highlights which are the test for the clients to get to it. The equipment gadgets and application projects should work appropriately. To put it plainly, the product framework ought to be easy to use. The framework ought to be perfect and fit to acknowledge refreshes. An absence of precision the greater part of the bookkeeping programming framework has turned out to be more seasoned as far as inclining innovation. Such out-dated frameworks make incorrectness of data. A client requires a framework which can introduce refreshes with no dangers. Specialized help clients require the great reaction when they request an issue (Romero, Usart and Ott, 2015). A portion of the advisors are not accessible 24 hours per day which makes it troublesome for the clients to determine their issues. Provisions and solutions An organization can execute a cloud-based bookkeeping programming framework. This will store a lot of data in one place. It is additionally simple to get to the record points of interest and associated with different clients. Programming framework performs hard computations in a less time which is the answer for the greater part of the bookkeepers (Romney and Steinbart, 2009). Since there is a considerable measure of work to achieve each day, the framework that could perform quick counts is required by the greater part of the associations. Multi-work ERP can be utilized by BHP Billiton to make the business activities unstable for its clients. This will enable an organization to perform business activities all the more viable and give unwavering quality to the clients. Recommendations Customized and easy to update ERP systems should be used by BHP Billiton for the execution of the functions and operations. Moreover, cloud-based computing systems can also be implemented for storing and analyzing the data. The business entity should make provision for training sessions for developing the professional set of skills for increasing efficiency and effectiveness of delivery of services. Conclusion In the limelight of the above-executed analysis, it has been concluded that BHP Billiton can make use of the strategic information system for developing a professional organizational structure. This type of organizational structure will deliver the best quality of services to the clients and customers by making use of the above-mentioned systems. References Alamri, S., Almutiri, N., Ballahmar, H. and Zafar, A. (2016) Strategic information system planning: A case study of a service delivery company. Learjet 3(5), pp.78-84. Cecez-Kecmanovic, D., Galliers, R.D., Henfridsson, O., Newell, S. and Vidgen, R. (2014) The socio-materiality of information systems: current status, future directions.Mis Quarterly,38(3), pp.809-830. Chofreh, A.G., Goni, F.A., Shaharoun, A.M., Ismail, S. and Kleme, J.J. (2014) Sustainable enterprise resource planning: imperatives and research directions.Journal of Cleaner Production,71, pp.139-147. Costa, C.J., Ferreira, E., Bento, F. and Aparicio, M. 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